Priority Room Reservation Schedule

Room Scheduling Priority Timeline

For reservations from September 1, 2025 to August 31, 2026

1. BOD / RAC / CCRS / CORE / TCMPC Board / ELT / Leadership Team.
2. Center Connections / New Employee Orientation / Internal Planning & Learning Events.
3. Priority Initiatives as determined by the Executive Director.

1. Annual Conferences/Events Requiring the Whole Center These events are staples for ESC 13 and have typically occurred for multiple years. These are most often multi-day events or events that can't happen if anything else is taking space and parking at the ESC. This is NOT determined by simply naming something a conference, institute, or symposium. Annual conferences may, in some cases, be booked for multiple years ahead to provide guaranteed space and advanced save-the-dates for clients.
2. 6-month, 12-month, and 18-month Educator Certification Cohorts.

1. Conferences - Multi-room AND Multi-Day Conferences (typically requiring the whole center) that are not included in the Annual Conference list. These may have premier speakers requiring priority booking or events requiring advanced save-the-dates.
2. Client Networks and Coops (C2, SELN, BMC, etc.) requiring year-long booking.
3. Priority Initiatives as determined by the Executive Team.

1. Workshop series and events requiring many rooms for consecutive days or multiple days throughout the year, but with flexibility in dates/space.
2. Priority Initiatives as determined by the Executive Team.

1. Single-day and multi-day workshops that are not ongoing throughout the year.
2. Recurring Component/Department meetings.

• Exceptions to priority scheduling ONLY with Executive Director approval.
• Reservations made before scheduled dates without approval will be DELETED.
• Conflicts that can't be resolved at the department level should be escalated to and will be resolved by Deputy Executive Directors.
• External organizations wishing to rent or use our rooms will not be booked until after the priority schedule has passed.
• This timeline for scheduling and publishing is for events that have associated room reservations. Online courses, webinars, and virtual events that do not require rooms at Region 13 can be built, scheduled, and published at any time and do not have to adhere to this priority timeline.