Satellite Conference Room Technology: Meeting Owl

Using the Meeting Owl

This guide will walk you through the steps to connect your laptop to the Meeting Owl for video conferencing via Zoom or Microsoft Teams.

• Step 1: 
  • Ensure Zoom is Up to Date
    • Open the Zoom application on your laptop.
    • Navigate to your profile picture or initials in the top-right corner.
    • Select Check for Updates from the dropdown menu.
    • If an update is available, follow the prompts to install it.
    • Relaunch Zoom after the update.
• Step 2: 
  • Connect Your Laptop to the Meeting Owl using provided USB-C cord.
    • Ensure the device is positioned at the center of the meeting table for optimal audio and video capture.
  • Connect Meeting Owl to power outlet.
    • Wait for the Owl’s eyes to light up, indicating it’s ready.
• Step 3: 
  • Set Up Zoom to Use the Meeting Owl
    • Open Zoom and join or start a meeting.
    • Click the arrow next to the microphone icon in the bottom-left corner.
      • Under Select a Microphone, choose Meeting Owl.
      • Under Select a Speaker, choose Meeting Owl.
    • Click the arrow next to the camera icon.
      • Under Select a Camera, choose Meeting Owl.
  • Test the setup:
    • Speak into the Meeting Owl to check the microphone.
    • Confirm you can hear audio through the Owl’s speaker.
    • Ensure the Owl’s 360° camera captures video correctly.
• Step 4: 
  • Adjust Zoom Settings for Optimal Performance
    • Open Zoom’s Settings (gear icon in the top-right corner of the home screen).
    • Navigate to the Video tab:
      • Ensure Meeting Owl is selected as the camera.
      • Adjust lighting and video settings as needed.
    • Navigate to the Audio tab:
      • Ensure the Microphone and Speaker are set to Meeting Owl.
      • Test both the microphone and speaker using the built-in tools.

Troubleshooting Tips:

• The Owl isn’t appearing as an option:
  • Unplug and reconnect the USB cable.
  • Restart your laptop and try again.

• Audio or video quality is poor:
  • Ensure the Owl is positioned centrally and unobstructed.
  • Check for other applications using the Owl and close them.

Wrapping-Up:

• Disconnect the Meeting Owl by unplugging the USB cable.

• Power off the device if it won’t be used immediately.

• Ensure the Owl and cables are stored neatly. Return Meeting Owl to where you found it!